Medicine Hat Fire Department

Special Event Permit Application

A special event can be any event held within or outside buildings which deviate from regular operations of the space or building. These can include but are not limited to the following; home shows, trade shows, auto/boat/RV shows, concerts, rodeos, street festivals, fundraisers, large public celebrations, fairs and any other special event of public assemblage.

Special Event Approval

The MHFD must receive an information package for review and approval at least 30 days prior to the event.

The information package shall include the following;

           I  Event information sheet (Form can be found at the end of this document)

           II  Floor plans / Site Plans

           III  Emergency Response Plan in case of a fire or other emergency

          IV  Special circumstances 

I. Event Information Sheet

Alternate Contacts:

II. Floor Plans / Site Plans

Plans shall include a detailed physical layout of the event and must include individual tent/booth site plans.

Floor and Site Plans must specify;

• Access to exits and exit locations

• Site / booth layout of the entire show

• Location of all tents / canopies

• Location and type of cooking booths, concessions or vendors

• Location and dimension of all isles and cross isles

• Size and location of stages or other performing areas

• Location and accessibility of all required fire extinguishers, pull stations or other safety equipment

• Outdoor emergency access routes – minimum 6m wide.

File Uploads: Total upload size can not exceed 3 MB. Please resize the files if necessary prior to upload.

III. Emergency Response Plan in case of a fire or other emergency

File Uploads: Total upload size can not exceed 2 MB. Please resize the files if necessary prior to upload.

IV. Special Circumstances

If the following situations and/or circumstances are to occur during an event, then detailed plans of use shall be included in the information package:

1. Displays and operation/use of any open flame, candles, lamps, torches, cooking etc.

2. Fire performers using spinners or other flaming devices

3. Use of Liquefied Petroleum Gas / Liquefied Natural Gas.

4. Use, handling or storage of any pyrotechnic materials or devices.

5. Temporary membrane structures, tents, canopies, or covered exhibit booths.

6. Display or use of any motorized or non-motorized vehicles in the public area.

File Uploads: Total upload size can not exceed 10 MB. Please resize the files if necessary prior to upload.

Pursuant to s. 33 (c) of the Freedom of Information and the Protection of Privacy Act, the personal information collected on this form is for the purpose of an operating program or activity of the City of Medicine Hat. The City of Medicine Hat must collect personal information directly from the individual that the information is about unless another method of collection is authorized by the individual or by an enactment of Alberta or Canada. The personal information provided will be protected under Part 2 of the Freedom of Information and the Protection of Privacy Act and will be used for processing your application.

Questions regarding the collection and use of personal information can be directed to the FOIPP Head of Local Body at 403 529 8234

By submitting this application/form you acknowledge and agree that any electronic signature provided by you herein is the same as a handwritten signature for the purposes of legality, validity, enforceability, and admissibility.